ASP Student Competition Guidelines

ASP Student Competition Guidelines
 
Deadline: 31 March 2018
 
The American Society of Primatologists Education Committee (ASPEC) will hold the annual Student Competition sponsored by the American Journal of Primatology (AJP) at the 2018 meeting to recognize high quality, first-authored student presentations. Prize winning categories may include Outstanding, Outstanding First Place, Outstanding Second Place, and Honorable Mention for both Oral and Poster presentations.
 
Prizes:
1.     First and Second Place Oral and Poster Awardees each receive a certificate, cash prize and a one-year membership to ASP with electronic access to the American Journal of Primatology. AJP publisher Wiley will give a substantial bonus offer to make this manuscript freely available to download for a period of one year post-publication, if accepted following submission to the AJP.
2.     Honorable Mention Oral and Poster Awardees each receive a certificate, cash prize, and a one-year membership to ASP with electronic access to the American Journal of Primatology. AJP publisher Wiley will also make this manuscript freely available to download for a period of one year post-publication, if accepted following submission to the AJP.
 
General Process:
  1. Students must register for the annual meeting in order to submit their work to the Student Competition. During the registration process, students must indicate that they are submitting an Abstract AND that they wish to participate in the Student Competition.
  2. The deadline to submit both Abstracts and Applications for the Student Competition is 31 March 2018 at 5:00 p.m. EST. 
  3. Students must submit an electronic Abstract to www.asp.org.
  4. Students must submit an electronic Application to education@asp.org
  5. Application forms are available here for download.  
  6. Applications will be reviewed prior to the annual meeting in a blind fashion by the members of the ASP Education Committee (1st round judging).
  7. The top 5-7 Applications for each category (oral and poster) will be selected for in-person 2nd round judging at the annual meeting. Finalists will be notified prior to the meeting whether or not their presentation has been selected for judging. 
  8. Student finalists are also expected to participate in a 2-minute Data Blitz at the opening of the meeting to publicize and succinctly describe their research.
  9. Oral and poster presentations of finalists will be judged in person by the members of the ASP Education Committee at the annual meeting. Note: judges with conflicts of interest with student contestants recuse themselves from 2nd round judging.
  10. Award recipients will be announced and prizes awarded at the Closing Banquet.
 
Eligibility: 
To be eligible for the Student Competition, a paper or poster must meet the following criteria:
1.     The first author (Principle Investigator, PI) must be a student registrant* of the ASP meeting who has not previously won a prize for a paper or poster in Student Competition. *Student registrants are strongly encouraged to become members of ASP. Students may join ASP or renew membership at www.asp.org.
2.     Individuals who have completed all terminal degree requirements before the abstract submission deadline are INELIGIBLE for the Student Competition.
3.     The research to be presented must be primarily the work of the first author(s) (PI), and PIs must attest to their contribution to the research in the Application.
4.    Abstracts for each oral or poster presentation must be ACCEPTED by the ASP Program Committee for the presentation to be eligible for the Student Competition.
5.     The student contestant must personally make the oral or poster presentation. Co-PI’s are not permitted for ORAL presentations. If there are two co-PIs for a poster submission, BOTH students must attend the poster session, if they wish to be considered equal partners for purposes of awards and recognition.
6.     The fully completed Application must be mailed electronically to education@asp.org by 5:00 p.m. EST on 31 March 2018.
 
*NOTE: If the student cannot attend the meeting to which an abstract has been submitted, the abstract should be withdrawn in writing to the ASPEC Co-chairs, Dr. Karen Hambright and Dr. Mike Reid <education@asp.org> no less than 5 days before the start of the meeting. If the student wishes to withdraw from the competition, but still present the paper/poster, the ASPEC Chairperson should be notified of this change no less than 5 days before the start of the meeting.
 
Application Process
1. Register for the conference and indicate that you wish to submit and Abstract and to participate in the Student Competition.
2. Submit an Abstract for your research to the Program Committee at www.asp.org.
3. Submit a completed Application <insert link> for the Student Competition at education@asp.org by 31 March 2018 and follow the guidelines below:
a) Cover Letter: Provide a cover letter that indicates the author’s (PI’s) intent to enter the competition AND explain the author’s contribution to the research. If the research presentation is multi-authored, state the contributions of EACH of the authors in terms of intellectual, written, and/or methodological investment. If two student co-authors (Co-PIs) contributed equally to a POSTER presentation, and they want to be considered as co-PIs, please indicate that this is the case. Award recipients in such a case will each receive a check for half the amount of the total award, but otherwise will each receive other prizes and award recognition.
b) Summary: Provide a brief summary of the oral or poster presentation in up to 1000 words (approx. 2 pages, single-spaced, 12pt font, 1-inch margins), excluding references. You may use diagrams, graphs or pictures, but the total length of the summary should not exceed 3 pages (including these objects). Use AJP style when referencing, tables, and figure captions. Organize your summary under the following headings: 1. Research questions or hypotheses; 2. Background to questions, including the rational and significance of the hypothesis; 3. Methods used to answer the questions; 4. Results; 5. Discussion; 6. Conclusions; 7. References (are not counted in 1000 word limit).
 4. Deadline for Submission to education@asp.org  is 5:00 p.m. EST on 31 March 2018. Contact the ASPEC Co-chairs Dr. Karen Hambright and Dr. Mike Reid education@asp.org with any questions.
 
*Regarding Criterion 1. above, the ASPEC would like to emphasize that this competition is intended to judge work that is conceived, developed, conducted, and written by students/trainees. We recognize the valuable contribution of professors and fellow students, and for that reason will accept multi-authored papers. However, we encourage participants to take seriously the notion that this is a STUDENT COMPETITION. As such, entries will be limited to undergraduate and graduate students, as well as post-baccalaureate trainees, lab/research technicians who have not yet enrolled in graduate school.
 
Review and Decisions: The ASP Education Committee reviews the Application (1st round judging), the data blitz presentation, as well as the Oral /Poster presentation given at the meeting (2nd round judging) for background and significance, quality of research design, organization, written, visual, and oral clarity of presentation. Applications are judged in a blind fashion prior to the meeting, and the top 5-7 Applications in both categories, finalists, are judged at the meeting. Specific criteria for 2nd round judging may be found at <insert link>. 
 
Award Recipients are announced and prizes awarded at the Closing Banquet on the last evening of the Annual Meeting.
 
Any questions regarding the student competition may be directed to the ASPEC Co-Chairs, Dr. Karen Hambright and Dr. Mike Reid, at education@asp.org .
 
Award Recipients are encouraged to submit their work to the American Journal of Primatology for publication. Award Recipients will be listed and abstracts published in the annual meeting issue of the AJP, in the ASP Bulletin, newsletter, and other media. Abstracts will also be published on the Society's web page.